The Arizona Presenters Alliance 15th Annual Retreat - "Dynamic Presenting"

August 2 - 4, 2011

Tuesday, August 2, 2011          7:00 p.m.                             Welcome Dinner
Wednesday, August 3, 2011     8:00 a.m. – 5:00 p.m.           (See Retreat Schedule for
Thursday, August 4, 2011         8:30 a.m. - 4:00 p.m.            agenda items and meeting times).

Complete Retreat Schedule – Here is where you can see the entire retreat schedule of events.  You can print this out or use it on line to see what is happening when.

WHERE:         Residence Inn by Marriott, Prescott
                       3599 Lee Circle
                       Prescott, Arizona 86301                     (928) 775-2232 Reservations
                       (928) 775-2232                                 (928) 776-9738 Fax

HOTEL: APA has made special arrangements for reduced accommodation rates at the Residence Inn by Marriott, Prescott.  Participants must contact the Residence Inn directly and make their own reservations.  Please call (928) 775-2232 and mention that you are with the Arizona Presenters Alliance Group Block.  Your rate will be $94 per night, plus tax, for a single or double occupancy. Check-in time is 3:00 p.m. and check out is 12:00 noon.  The rate is valid for Tuesday through Thursday nights (August 2 – 4, 2011), and the rates will be offered up to 3 days prior to and 3 days after the meetings dates subject to availability.  This rate is only guaranteed until July 21, 2011, so call today to make your reservations.

COSTS:  

FULL REGISTRATION
Members                                 $95 Individual - $75 Each Additional
Non-Members                         $140 (This includes a one-year membership in the Alliance and is open to new and former members)

The above costs include a catered breakfast and lunch each day, all Professional Development Sessions and any scheduled snacks.

SPECIAL DAY PASS            $80 Individual - $65 Each Additional

Our special day pass provides you admission to all activities on the day of your choice and includes the meals and snacks for the day.

Group rates for five (5) or more people from an organization are available; please contact Steve Potter, Treasurer at shpotter@asu.edu or 480-965-0190.

Registration forms and payments must be submitted by July 21, 2011.  All payments made after this deadline or at the door will be assessed a $25.00 late fee.

 

Click on the Registration Form to obtain a complete copy of the Retreat Registration:  Registration Form Complete the form and send it in, it is that simple!

 

Travel Awards

You can now afford to attend the 15th Annual APA Retreat, even on your limited budgets.  APA is offering a variety of travel assistance awards for Arizona Presenters to attend the 15th Annual Retreat held this year in Prescott. Click here for Travel Awards Information.

 

Retreat Details

Join your fellow Presenters in Prescott, Arizona on August 2 – 4, 2011 for “Dynamic Presenting” – APA’s 15th Annual Retreat.  Presenters at all experience levels are welcome and will benefit from professional development sessions designed to build better relationships with your patrons and community arts groups.  All you need is a desire to learn:

• Learn new techniques to improve your presenting skills.
• Come away with new ideas and concepts designed to give you the tools you need to do your job.
• Recharge current friendships and make new ones.
• Benefit from the collective wisdom of your fellow Presenters.
• Learn current trends in the industry to better serve our patrons and grow as a Presenter.

LEARN, NETWORK and DISCOVER ways to understand and respond to the challenges of today’s economy and reality.


RETREAT DETAILS:

We encourage you to sign up for the full retreat, as it is your best value.  Included in your full registration is:

• All of our Professional Development sessions.
• Ample networking opportunities.
• Two catered Breakfasts, two lunches and a midday snack each day.
• A chance to participate in the Artist Information Exchange.  Learn who is bringing in who – or what - during the Block Booking Discussions.
• The opportunity to attend the General Meeting and meet other presenters that have the same issues you do. 
• A chance to win a Year’s Free Membership and admittance to any workshops planned and a Free Registration to the following year’s Retreat.

WOW that is a lot!  Especially when you consider that it is only $95 for APA Members and $140 for Non-Members.  And don’t forget – the Non-Member registration fee includes a one-year membership into the Alliance.  Please fill out the Registration Form for each participant attending and refer to the Retreat Schedule to see the complete schedule of events.

CAN’T ATTEND THE FULL RETREAT?

If you can’t attend the full retreat, you can still participate using our Special Day Pass. This will give you admission to either Wednesday’s or Thursday’s activities.  The Special Day Pass includes the catered breakfast, lunch and mid-day snack for that day and allows you to participate in all of that day’s activities. You will just need to complete the Registration Form and indicate you want the Special Day Pass and which day you wish to attend -- it is that simple.

BOARD MEETING – WELCOME DINNER:

On Tuesday, August 2, 2011 we will have a Board Meeting from 1:00 pm to 5:00 pm.  The meeting will be held at the Residence Inn’s Board Room.  Following the meeting, we will have a cocktail hour and then gather for our no-host Board Welcome Dinner.  All are welcome and this year our dinner will be at 129 ½ which is an American Jazz Grille, 129 ½ Cortez.  The average cost for dinner is $12 to $28 per person. Please indicate on the Registration Form if you will be attending so that we provide an accurate reservation.  THIS IS ALWAYS A GREAT WAY TO KICK OFF THE WHOLE RETREAT.

WHAT NOW?
Make your hotel reservations, fill out the Registration Form, attach your registration check, money order or Purchase Order number or simply go on line and pay via credit card (pay pal) and mail to:  Arizona Presenters Alliance, P.O. Box 41646, Mesa, AZ 85274-1646.   Please be sure to fill out a Registration Form for each participant attending the Retreat.

PROFESSIONAL DEVELOPMENT SESSIONS:  In Brief:

Our theme this year is “Dynamic Presenting.”  Day one will cover Dynamic Ticket Pricing and Fundraising; Day Two will include:  Contracting and Food and Beverage Management.   
 
All sessions are designed to be INTERACTIVE – so bring your questions, concerns, examples, hopes and dreams and be ready to share with everyone!!!

Day 1:  Professional Development Sessions:

Session One:  Wednesday, August 3, 2011 from 10:30 a.m. – 12:00 p.m.:
Put the FUN into Fundraising –A more creative approach to increasing friends, finances and other support for short-term survival and long-term sustainability.  Presented by Celeste Winters, MAJ, CFRE and President of Calliope Inc. – Creative Inspiration and Sustainability.

FEATURED SESSION:
Session Two:  Wednesday, August 3, 2011 from 1:15 p.m. – 5:00 p.m.:
Dynamic Ticket Pricing what does it mean; how, when and why is it implemented; lessons learned from Broadway to Main Street.  Presented by Ken Davenport, Producer, Davenport Theatrical Enterprises.

Day 2:  Professional Development Sessions

Session Three:  Thursday, August 3, 2011 from 9:00 a.m. until 12:00 p.m.:
Rock Solid Contracts - how to negotiate the best possible contract, what is leverage and how do you use it, when to get a lawyer involved, and more!  Presented by Zachariah Lloyd, an associate at Perkins Coie, LLP

Session Four:  Thursday, August 3, 2011 from 10:45 a.m. until noon:
Food and Beverage Management – preferred or not preferred, that is the questions…weighing the pros and cons of income versus expense, can you serve alcohol? food safety, should you allow food into the theatre or not, custodial implications, and more!  Panel moderated by Ally Haynes-Hamblen, Scottsdale Center with Jamie Prins Food and Beverage Manager from Scottsdale Center and Randy Vogel from Mesa Arts Center.

Professional Development Sessions – click here for complete information about the professional development sessions including:  Session descriptions and speaker bios.

 

NEW THIS YEAR!!!

NEED A ROOMMATE!!!!!!

So you say you cannot afford to entire Retreat?  Are you willing to share a room with someone?  If either of these questions are answered yes we may have some help for you.  The Arizona Presenters Alliance is going try to assist those folks seeking a roommate to find a roommate for the Retreat.  This will be an effort to help those seeking a roommate find one. Now for the process:

Submit your name and preferences?

How many nights you are planning to stay?  

Any other relevant information to: roomshare@azpresenters.org
 

 



Did you ever think APA would get into the correct century?  Well we can be slow sometimes but we are now able to accept credit cards for membership dues, workshops, retreat registrations and donations.  We now have a PayPal account set up for the Alliance, however until we get it fully functional on the web site, you will need to send a request to Treasurer@azpresenters.org to make a payment via credit card.  The Treasurer will then send you an invoice with payment instructions.